When do we use this?
Purge Old Data is used to remove records from the system that have not had an activity associated with them in the last seven years. This does not happen automatically. You must click on the option to 'Purge Old Data'
Purge Old data is located in the Admin Options Menu.
When you click on 'Purge Old Data', a list is formulated of any user activity and any associated record updates that have occurred in the last seven years. A record can remain dormant for 6 years and a small update will restart the 7-year clock. The activity list is used to determine what to exclude from a purge. The script then purges any data that is not on the activity list.
What gets purged? Everything associated with the user such as people and user profiles, vehicles, permits, violations, access cards, lockers, refunds, sent emails, etc.
Why Seven Years?
Typically there are legal ramifications to records keeping. For business records, it is a common practice to hold records for 7 years before scheduling them for disposition.