Sales Window Management

Owned by Shannon Jones
Last updated: Jul 10, 2023 by Justin G

When do we use this?

The Sales Window feature allows the admin to configure when permits go on sale and what time frames the permits are valid.
There are three important parameters that need to be set in this process.

  1. When the permits will be available to purchase
  2. What date the permit becomes valid
  3. What date the permit expires

This article will guide you through the process of setting these dates and making the Sales Window active.

Creating a new Sales Window 

To create a new Sales Window click NEW 



The Create New Sales Window window appears. Enter the information for the new sales window.

In this example, we are creating a yearly permit sales window with the following information:
 - Sale Start Date of December 28th, 2019 (When the permits will be available to purchase)
 - Active Start Date of January 1st, 2020 (What date the permit becomes valid)
 - Sale/Active end date of December 31st, 2020 (What date the permit expires)

Sale Start DateActive Start DateSale / Active End Date
The day that the permits are on sale and users can begin to purchase permits in the lots that use this sales window.The day the permits become valid (Useable, Scannable, Swipeable, LPR/Handheld Reads, etc.). This allows you to sell your permits in the Sale Start Date field but not allow them to be valid until a certain date.The official end date that permits can be sold until, or can be active for, in this sales window. Remember Active differs from Sale. 


Click Create Sales Window to save your information. It will now appear in the list of possible Sales Windows. 

In the monthly sales window example below: 
Permits with this Active Sales window can be purchased any time between Nov 16, 2019 and Dec 31 2019. These permits would be valid from December 1st 2019 to December 31st 2019.

Activating the Sales Window

Once the sales window has been configured it needs to be made active. To do so, click on Active Sales Window to view the list of current and future sales windows.


The list of sales windows appears. Notice the new sales window we created is now in the list but not yet activated.

Select the radio button adjacent to the sales window you wish to activate and click on Update Current Sales Window.

When to Activate a Sales Window

Important Consideration

A sales window can be activated well in advance of it's set start date. For example, once the initial sales for a yearly sales period dies down, an admin can set up and activate the following year's sales window. It will only come into effect once the Sale Start Date is reached. Additionally, permits bought in the sales window will only become valid as of the Active Start Date. 

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