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Purge Old Data is used to remove records from the system that have not had an activity associated with them in the last seven years. This does not happen automatically. You must click on the option to 'Purge Old Data' |
Purge
Old data is located in the Admin Options MenuUnder the Admin Options menu, click on "Purge Old Data".
Essentially the way the code is written, when When you click on 'Purge Old Data', a progress bar will appear indicating the number of records to be purged as it finds them.
A list is formulated of pretty much any user activity, and any associated record updates that have occurred in the last seven years. In fact any record could .
To complete the process, click on Purge these records.
A record can remain dormant for 5 years as an example. One small update to the data restarts the 7 year clock so to speak.It actually uses this activity list as a bases for 6 years and a small update will restart the 7-year clock.
The activity list is used to determine what to exclude from a purge. In effect the The script then purges any data that is not on the activity list.
What gets purged? Pretty much everything such as records of: people and user profiles, vehicles, permits, violations,access cards,lockers, refunds, sent emails, etc.
The following will get purged if there has been no activity in the last 7 years:
- User profiles
- Vehicles
- Violations
- Permits
- Appeals
- Temp Permits
- Payments
- Lockers
- Access Cards
- Gate Events
- Refunds
- Waitlist Records
- User History
The following will NOT get purged regardless of the last updated date:
- Incident Users
- Contact History
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Typically there are legal ramifications to records keeping. For business records, it is a common practice to hold records for 7 years before scheduling them for disposition. |
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