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When you click on 'Purge Old Data', a list is formulated of any user activity, and any associated record updates that have occurred in the last seven years. A record can remain dormant for 6 years and a small update will restart the 7-year clock. The activity list is used to determine what to exclude from a purge. The script then purges any data that is not on the activity list.
What gets purged? Everything associated with the user such as people and user profiles, vehicles, permits, violations, access cards, lockers, refunds, sent emails, etc.
The following will get purged if there has been no activity in the last 7 years:
- User profiles
- Vehicles
- Violations
- Permits
- Appeals
- Temp Permits
- Payments
- Lockers
- Access Cards
- Gate Events
- Refunds
- Waitlist Records
- User History
The following will NOT get purged regardless of the last updated date:
- Incident Users
- Contact History
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Typically there are legal ramifications to records keeping. For business records, it is a common practice to hold records for 7 years before scheduling them for disposition. |