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IMPORTANT NOTE: Show Only Visible Lots can be toggled on or off.
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With the checkbox left unchecked (or in the off position) all lots that are set to visible Visible on the Lot Administration page will show, as well as lots that are not set not to be visible but have an active waiting list.
In With the box checked (or in the on position) only lots that are set as Visible by the user, on the Lot Administration page will show and non-visible lots will not show even if they have an active waiting list.
The setting can be found in Manage System Settings in the permits tab. See below.
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There are 6 factors that affect lot visibility.
- Lot creation as a visible lot
- Lot must not be a "Temporary Only Lot"
- You must Allocate permits to the lot
- You must create a Permit Allocation for the lots you want to be visible:
- You must activate the Permit Allocation
- User type must match lot user type
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Factor 1 - Create a lot and select it to be visible
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From the Parking Management Menu hover over Lot Administration and select Pricing & Lot Admin from the resulting drop down menu.
The Permit Pricing & Lot Administration window will open.
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Click on Insert this Lot to save it.
In the Location tab, enter a description in the Location field. This information will be visible on the user side when selecting lots.
Ensure that Lot Allocation is set to yearly so it will be in sync with the Allocation you set up earlier.
Temporary Parking Tab - You can designate a number of spaces as Temporary Parking.
In this example we will set up Temp Parking with the following data:
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- Max permits per Day: 30
- Daily Cost: 12.00 (This is the maximum fee for parking anything over 6 hours.)
- Hourly costs: 2 Hours - 3.00, 4 Hours - 6.00, 6 Hours - 9.00
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Factor 2: It is important to note that if "This lot is for temporary parking only." is selected the lot will not be visible on the user side for permit purchase. Do not select this setting if you plan to allow both temporary and long term parking. |
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- Total Spaces: 100
- ADA: 10 (These are special needs spots, Handicap, Expectant Mothers, etc.)
- Visitor: 20
Click Update this Lot to save this configuration.
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Factor 3 - Allocate Permits to the lot
We will now need to set up Permits for this lot. To access the permit setup. Hover over Lot Administration to display the submenu and select Allocate.
As you can see at this point in the process the lot has been created but there are no permits associated with the lot.
As a best practice, notice there are gaps between permit numbers in as much as we don't have any lots that permit numbers end and start in sequence.
That is to say we don't have a permit numbers 1 through 10 in one lot and then the next lot starts at 11 to 20 for example.
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A pop up will appear confirming your action.
Upon return to the Permit Number Administration page note that the lot now has permit numbers listed.
To view the actual permits click on the Lot name (Parkade Level 1)
This will display a list of permits as shown below.
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Factor 4 -
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Sales Window (originally known as Permit Allocation)
The first step is to Set up permit allocationsSales Windows. To access Permit Allocations Sales Windows hover over Allocations (The clock icon) and select Permit Allocations Sales Windows from the drop down menu.
The Permit Allocation Screen will open.
From the Select Allocation drop down select Insert New Allocation
In this example we will create an allocation for a yearly lot using the following data. To do that, click the "New" button above the current windows
- Allocation Title: 2017 2020 Annual
- Allocation Type: Yearly
- Sale Start: Jan 1, 2020
- Start Date: Jan 1, 20172020
- End Date; Dec 31, 20172020
Click on Insert New to submit the allocation. Your resulting screen should look like this:
go back to the main Sales Window page showing that Window that you have just created.
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Factor 5 - Activate the Permit Allocation
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You will now have to make this allocation active. To do so go back to the Allocations menu and select Active Permit AllocationsSales Window.
Select the allocation you just created by clicking the radio button beside the allocation title.
To activate this allocation click Update Current Allocation.
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Factor 6 - User Type Must Match Lot User Type
Keeping in mind this lot is set up as a Full Time Staff lot you will need to log into the system as a full time staff member to test visibility.
Simply put if the user type you are testing does not match the lot user type we set above, the lot will not be visible on the user side.
Hover over the User Management menu icon and select User search from the drop down menu.
Each standard build of OPS-COM has a test user by the name John Doe. We will use this user to test visibility.
In the search engine, search for the username: johndoe.
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- Select Full Time Staff from the user type drop down
- Select Human Resources as the department type (any department type will do)
- Click on Submit Registration Information for Processing
- On the confirmation screen click on Information Correct
- On the next screen click on Return to Profile
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Click the URL to be automatically logged into the system as johndoe
Once you are in the users profile, Click on Permits.
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